Where Do You Write Void on a Check?

A voided check is a financial document intentionally invalidated to prevent monetary transactions. Its primary function is to provide banking details, such as the account number and routing number, without allowing payment or cash withdrawal. This helps prevent fraudulent use while still enabling the sharing of necessary account information.

Reasons for Voiding a Check

Voiding a check is a common practice for several financial and administrative purposes. It is often used to set up direct deposit for payroll, as employers require your bank’s routing and account numbers for electronic transfers. Voided checks are also requested when establishing automatic bill payments or other electronic fund transfers (EFTs) to ensure accurate routing. Additionally, if an error occurs while writing a check, such as an incorrect amount or payee name, voiding it prevents the mistaken check from being processed, allowing you to issue a corrected one.

How to Properly Void a Check

To void a check, select an unused check from your checkbook. Use a dark-colored pen, such as black or blue, for legibility and permanence. Write “VOID” in large, capital letters across the entire front of the check. Ensure it spans key areas like the date line, payee line, amount box, and signature line to make it clearly invalid.

Also write “VOID” in smaller letters over specific fields like the payee line and numerical amount box. Do not write over the magnetic ink character recognition (MICR) line at the bottom of the check, as this contains your account and routing numbers and must remain visible for identification. Never sign a check you intend to void.

What to Do After Voiding

After voiding a check, record the action in your financial records. Note the check number and the date it was voided in your check register or accounting software. This helps maintain accurate bookkeeping and provides a clear audit trail.

If a third party requires the voided check, such as for direct deposit setup, make a photocopy for your records before submitting the original. For checks voided due to errors or no longer needed, dispose of them properly to protect your banking information. Shredding the check is the most secure method, as it renders the account and routing numbers unreadable.