Where Do You Mail Form 941? Accurate IRS Mailing Instructions
Find precise IRS mailing instructions for Form 941, including addresses for payments and international submissions. Ensure your form reaches the right destination.
Filing Form 941, the Employer’s Quarterly Federal Tax Return, is a key responsibility for U.S. businesses. This form ensures employers accurately report income taxes, Social Security tax, and Medicare tax withheld from employees’ paychecks. Proper submission helps businesses comply with IRS regulations and avoid penalties.
Addresses With a Payment
When submitting Form 941 with a payment, the destination depends on your business location. Businesses in Connecticut, Maryland, and New York should mail the form to: Internal Revenue Service, P.O. Box 37941, Hartford, CT 06176-7941. For businesses in California, Texas, and Florida, the address is: Internal Revenue Service, P.O. Box 932100, Louisville, KY 40293-2100.
Always verify the current mailing address on the IRS website or through recent IRS publications before sending forms, as mailing details may change.
Addresses Without a Payment
For Form 941 submissions without a payment, the IRS requires businesses in Connecticut, Maryland, and New York to send forms to: Department of the Treasury, Internal Revenue Service, Ogden, UT 84201-0005. Businesses in California, Texas, and Florida should mail theirs to: Department of the Treasury, Internal Revenue Service, Kansas City, MO 64999-0005.
Sending forms to the appropriate location ensures compliance and helps the IRS process submissions efficiently.
Mailing From Outside the U.S.
Businesses filing Form 941 from abroad should use this address: Internal Revenue Service, P.O. Box 409101, Ogden, UT 84409. International submissions may take additional time due to postal service variations. Using a reliable courier service with tracking can minimize risks of delays or lost mail.
For payments, businesses should also consider foreign exchange implications, including currency conversion rates and transaction fees, to ensure accurate remittance and reporting.
Confirming Updated IRS Mailing Details
Always confirm the most current IRS mailing details before submitting Form 941. The IRS frequently updates its guidelines and addresses, particularly during policy changes or administrative updates. The IRS website is the best source for up-to-date information.
Errors in mailing can cause processing delays, leading to penalties or interest charges under IRC sections 6651 and 6656 for failure to file or pay. Businesses should include address verification as part of their quarterly tax preparation routine to avoid these issues.