Where Do I Find My Resale Tax ID Number?

A resale tax ID number is a requirement for businesses selling goods and certain services. This identification allows businesses to collect sales tax from customers. It also enables them to purchase inventory or raw materials for resale without paying sales tax on those initial purchases, preventing double taxation. This mechanism helps businesses comply with state tax regulations.

Understanding Your Resale Tax ID Number

A resale tax ID number is issued by individual state or local tax authorities, not by the federal government. The exact name for this number can vary significantly by jurisdiction, often being referred to as a seller’s permit, sales tax permit, vendor’s license, or certificate of authority. This state-issued identification is distinct from a Federal Employer Identification Number (EIN), which the IRS issues for federal income tax and employment purposes.

Locating Your Existing Number

If you cannot locate your existing resale tax ID number, several sources can help. The physical permit or certificate is often displayed at the business location. You can also check official correspondence from your state’s Department of Revenue or equivalent tax agency, as the number is usually included. Many states provide online tax portals where businesses can log in to access their registration details, and past sales tax returns or filings also contain the number. If these methods are unsuccessful, contact your state’s Department of Revenue directly; their contact information can be found by searching online for “[State Name] Department of Revenue.”

Applying for a New Number

Preparation (Information and Documents Needed)

Before applying for a new resale tax ID number, gather specific information and documents. You will need your business’s full legal name and any “doing business as” (DBA) names. The physical and mailing addresses for your business are also required. Details about your business structure, such as whether it is a sole proprietorship, partnership, LLC, or corporation, must be provided. For identification, you will need your Federal Employer Identification Number (EIN) or, for sole proprietors, your Social Security Number (SSN).

Contact information for owners, partners, or corporate officers, including their names, addresses, and sometimes driver’s license numbers, is generally requested. You should also be prepared to describe your specific business activities and the types of goods or services you will sell. The anticipated start date of your business operations or sales activities is another common requirement. Some states might also ask for banking information, details about your suppliers, or estimated monthly sales.

The Application Process (Procedural Steps)

The process for submitting a new application for a resale tax ID number is most commonly completed online. Most state Departments of Revenue provide a dedicated website or portal for business registrations. You can typically find the correct state agency by searching online for terms like “[State Name] sales tax permit application.” Many states encourage online applications as they are often the quickest method.

Once on the state’s online portal, you will usually create an account and then proceed to fill out an electronic form with the information previously gathered. The system often guides you through the necessary fields. While many states offer free registration, some may charge a small application fee, which can range from no cost to around $50, and in some cases, a security deposit might be required. After submission, processing times vary, typically ranging from a few business days to several weeks, with online applications generally being faster than mail-in options. Upon approval, the permit or certificate, often containing your resale tax ID number, will be sent to you electronically or by mail.