Where Do I File Form 8300 and What Are the Filing Steps?

Businesses that receive large cash payments must follow IRS reporting rules to prevent money laundering and financial crimes. Form 8300 is used to report cash transactions over a certain threshold. Failing to comply can result in penalties, making it essential to understand the filing process.

Transactions Subject to Reporting

Businesses must report cash payments exceeding $10,000, whether in a single payment or multiple related transactions. This includes structured payments designed to evade reporting requirements.

Cash includes physical currency, cashier’s checks, money orders, bank drafts, and traveler’s checks if they total more than $10,000 in a transaction. For example, a $6,000 cash payment combined with a $5,000 money order meets the reporting threshold. Personal checks and wire transfers are not considered cash under these rules.

Reportable transactions extend beyond retail sales. Real estate purchases, loan repayments, rental payments, and certain business services require reporting if they involve large cash payments. Businesses that frequently handle cash, such as casinos, car dealerships, and law firms, must be especially vigilant.

Who Must File

Any business receiving a qualifying cash payment must file Form 8300. This applies across industries, including automotive sales, real estate, legal services, and hospitality. Even businesses that rarely handle large cash payments must comply if they receive one.

The requirement is based on the transaction, not the business type. For example, an attorney receiving cash for legal fees or a landlord collecting rent above the threshold must report it. Auction houses, art dealers, and jewelry stores conducting high-value transactions are also subject to these rules.

Noncompliance can result in penalties. Negligent failure to file may lead to fines starting at $310 per violation, with a maximum of $3,783,000 per year for businesses with gross receipts over $5 million. Willful violations, including intentional evasion, can result in criminal charges, fines up to $25,000, and imprisonment for up to five years under 26 U.S.C. 7203 and 31 U.S.C. 5322.

Paper Submission Details

Businesses filing Form 8300 by mail must ensure accuracy to avoid delays. The form requires details such as the payer’s identifying information, transaction specifics, and payment method.

Completed forms should be mailed to:

IRS Detroit Computing Center, P.O. Box 32621, Detroit, MI 48232.

This is the designated filing address as of 2024, but businesses should verify it on the IRS website before mailing. Sending the form via certified mail with a return receipt provides proof of compliance.

Because Form 8300 contains sensitive financial and personal information, businesses should use secure mailing methods and retain copies to prevent issues related to lost or misdirected filings.

Electronic Filing Steps

Filing Form 8300 electronically is a faster, more secure alternative to mailing. The IRS requires businesses to use the BSA E-Filing System, managed by the Financial Crimes Enforcement Network (FinCEN).

To file online, businesses must create an account with organizational details and designate an authorized filer. This setup ensures only verified users can submit reports, reducing the risk of fraudulent filings.

Once registered, filers can complete and submit Form 8300 through the system. The electronic version includes validation checks to minimize errors. Unlike mailed forms, electronic submissions provide immediate confirmation, serving as proof of compliance.

Filing Deadlines

Form 8300 must be filed within 15 days of receiving a reportable cash payment. If multiple payments are part of a related transaction, the deadline begins once the total exceeds $10,000. Businesses handling large cash transactions should implement tracking procedures to ensure timely reporting.

In addition to filing with the IRS, businesses must provide a written statement to the individual or entity named in Form 8300 by January 31 of the following year. This statement must include the filer’s name, address, and contact information, along with a notice that the transaction was reported.

Recordkeeping

Businesses must retain copies of all submitted Form 8300 filings and supporting documentation for at least five years. These records should include payment receipts, invoices, and any related correspondence. Proper documentation serves as evidence of compliance in case of an IRS audit or inquiry.

Because these records contain sensitive financial and personal information, businesses should implement safeguards such as encrypted digital storage or restricted physical filing systems. Regular internal reviews of recordkeeping practices can help ensure compliance. Establishing clear policies for employees handling cash transactions further strengthens reporting efforts.