Where Can I Get a 1096 Form to File and Mail Tax Documents?

Filing tax documents requires specific forms, including Form 1096, which serves as a summary sheet for certain IRS filings. Since this form cannot be downloaded and printed due to its scannable format, obtaining an official copy is necessary.

There are multiple ways to get Form 1096, whether directly from the IRS or through third-party retailers. Understanding these options ensures you receive the correct version in time for your filing needs.

Direct Orders from IRS

Requesting Form 1096 from the IRS guarantees an official version that meets submission requirements. The IRS offers several ways to request physical copies: by phone, online, or in person at local offices. Each method has different processing times, so selecting the most convenient option based on your deadline is important.

Phone Requests

You can request Form 1096 by calling 1-800-TAX-FORM (1-800-829-3676). This toll-free number allows taxpayers to order various tax forms. When calling, you’ll need to provide your mailing address. Processing typically takes seven to ten business days, though delivery times may vary depending on seasonal demand. Ordering early is advisable, especially as tax season approaches.

This option is useful for those who prefer direct assistance or lack reliable internet access.

Online Requests

The IRS provides an online ordering service at [IRS.gov](https://www.irs.gov/forms-pubs/order-forms-publications), where taxpayers can request forms to be mailed for free. The system is available 24/7 and allows users to order multiple forms in one request. Processing and shipping can take up to ten business days, so planning ahead is necessary.

Online ordering is particularly useful for businesses and individuals managing multiple filings, as it provides an easy way to access tax documents without visiting an IRS office or making a phone call.

Local IRS Offices

For those who need Form 1096 immediately, visiting a local IRS Taxpayer Assistance Center (TAC) can be the fastest option. These offices typically stock commonly requested tax forms. To find the nearest location, taxpayers can use the IRS office locator tool at [IRS.gov](https://www.irs.gov/help/contact-your-local-irs-office). Calling ahead to confirm availability is recommended.

Picking up the form in person eliminates wait times, making it ideal for urgent filing needs. However, office hours and appointment requirements should be checked in advance, as some locations may have limited walk-in services.

Purchasing Through Retailers

Office supply stores and online marketplaces sell Form 1096, often bundled with other required tax documents. Many businesses prefer this option because it allows for immediate access without waiting for IRS processing and delivery times.

Retailers like Staples, Office Depot, and Amazon stock pre-printed tax forms that meet IRS specifications, typically sold in packs that include other forms like Form 1099 or W-2. Pricing varies depending on the retailer and quantity. A small business may find purchasing a smaller set more cost-effective, while larger firms may benefit from bulk packs. Some vendors also offer software bundles that integrate with accounting programs like QuickBooks, allowing users to print directly onto pre-formatted forms.

Availability fluctuates throughout the year, with peak demand occurring before tax deadlines. Ordering early can prevent last-minute shortages. Some retailers also offer expedited shipping for urgent needs, though this comes at an additional cost.

Bulk Ordering Options

Businesses handling a high volume of tax documents often benefit from bulk ordering, which reduces costs per form and ensures a steady supply. Suppliers specializing in tax compliance materials, such as Nelco, ComplyRight, and Discount Tax Forms, offer large-quantity packages designed for accounting firms, payroll providers, and corporations with extensive reporting obligations.

These vendors frequently provide tiered pricing, where the per-unit cost decreases as order size increases. Bulk ordering ensures forms are on hand well before deadlines. Many suppliers offer customization options, such as pre-printed payer information or sequential numbering, which can streamline processing and reduce errors.

Some providers integrate with payroll and accounting software, allowing businesses to generate and print forms directly onto IRS-approved stock. This minimizes formatting issues and ensures accurate submissions.

Certain financial institutions and payroll service providers, such as ADP and Paychex, also offer bulk ordering as part of their tax reporting solutions. Companies using outsourced payroll services may have access to discounted or pre-filled tax forms, eliminating the need for separate purchases while ensuring compliance.