What Does TOT, ODP, SWP, DR, MEMO Mean?

Financial documents often contain abbreviations that can seem like a foreign language. This article clarifies the meanings of “TOT,” “ODP,” “SWP,” “DR,” and “MEMO,” helping readers understand their financial information with greater confidence. Understanding these common abbreviations makes financial records more manageable.

Understanding “TOT”

In financial contexts, “TOT” stands for “Total.” It refers to the complete amount or sum of a specific category of figures, representing the aggregate value of multiple individual amounts.

You will find “TOT” on bank statements, invoices, or accounting ledgers, often preceding phrases like “Total Balance,” “Total Debits,” or “Total Credits.” It presents the final calculated figure for a group of transactions or entries.

Understanding “ODP”

“ODP” in financial statements refers to “Overdraft Protection” or “Overdraft Payment.” An overdraft occurs when an account holder attempts a transaction that exceeds the available funds in their checking account. This can happen with debit card purchases, ATM withdrawals, or checks.

Overdraft Protection links a checking account to another funding source, like a savings account or line of credit. Funds are automatically transferred to cover deficits, preventing transaction declines. A transfer fee, typically $5 to $12, may apply, which is less expensive than an overdraft fee. An “Overdraft Payment” occurs when the bank covers the transaction without pre-arranged protection, usually for a fee ranging from $15 to $37 per transaction. Some banks charge additional continuous overdraft fees if the account remains overdrawn.

Understanding “SWP”

“SWP” stands for “Systematic Withdrawal Plan.” This plan allows investors to receive predetermined payments at regular intervals, such as monthly, quarterly, or annually, from investments like mutual funds or brokerage accounts. An SWP provides a consistent cash flow, useful for those in retirement or needing a steady income stream from assets.

Payments can originate from dividends, interest, or the systematic liquidation of principal. Investors instruct their firm to sell a fixed number of shares, with proceeds deposited into their bank account. This offers flexibility, allowing investors to choose payout amounts and frequencies. An SWP provides regular income but focuses solely on scheduled withdrawals, not investment advice.

Understanding “DR”

In accounting, “DR” is an abbreviation for “Debit.” It is part of the double-entry bookkeeping system, which requires every financial transaction to be recorded in at least two accounts. A debit entry is typically placed on the left side of an accounting ledger.

The effect of a debit depends on the account type. A debit increases asset accounts (like cash or accounts receivable) and expense accounts. Conversely, a debit decreases liability, equity, and revenue accounts. For example, when a business withdraws cash, the cash account (an asset) is debited, increasing its balance. A debit does not inherently signify a decrease in a personal account balance, but refers to one side of a balanced accounting entry.

Understanding “MEMO”

On financial statements, “MEMO” refers to a “Memorandum” or “Memo Entry.” These entries serve as informational notes or descriptions associated with a transaction. They provide additional context about activity recorded on a bank statement or other financial record.

Memo entries do not directly impact the account balance. Instead, they offer descriptive information to help the account holder understand the transaction’s nature. Common examples include “ATM Withdrawal,” “Online Transfer,” “Direct Deposit,” or the name of a payor or payee. A temporary debit card transaction might appear as a “memo” until it clears and becomes a permanent debit.