What Does PBC Stand for in Accounting?

In accounting and finance, PBC is a fundamental acronym. Understanding this term is important for individuals and businesses engaging with financial experts, as it represents a standard part of professional engagements. This concept streamlines the interaction between clients and their accounting firms.

Understanding PBC in Accounting

PBC stands for “Prepared by Client.” This term refers to the financial documents, data, and information a client provides to their external accounting firm. Whether the firm is performing an audit, preparing tax returns, or offering consulting services, they rely on this client-supplied information to complete their work accurately and efficiently.

This client-provided information is compiled into a PBC request list or checklist. This list details the specific items and documentation the accounting professional needs from the client. The PBC process helps establish clear expectations and facilitates a smoother workflow for both the client and the accounting firm.

Purpose of PBC Requests

Accounting professionals request PBC information to streamline their processes, whether for an audit, tax preparation, or a financial review. Receiving pre-organized information from the client allows the accounting firm to work more efficiently and reduces back-and-forth communication. This efficiency helps keep engagements on schedule and minimizes overall costs for the client.

The timely provision of PBC information also helps accounting firms fulfill professional and regulatory obligations. For instance, auditors adhere to Generally Accepted Auditing Standards (GAAS), which require sufficient appropriate evidence for financial statements. Tax preparers must exercise due diligence as mandated by the IRS, especially when clients claim certain credits like the Earned Income Tax Credit or Child Tax Credit. The PBC list ensures the firm has the documentation needed to meet these standards and verify financial records.

Common PBC Information

The specific types of documents and data requested as PBC vary depending on the engagement. For an audit, common requests include financial statements, general ledger details, bank statements, and account reconciliations. Other items often requested are vendor invoices, payroll records, legal documents, fixed asset listings, and debt agreements. This information allows auditors to test financial data and ensure compliance with accounting principles.

For tax preparation, the PBC list might include income statements, balance sheets, and bank account reconciliations. Clients typically provide W-2 forms, 1099 forms, expense receipts, and documentation for significant financial transactions. Tax preparers also request information on payroll liabilities, prior year tax notices, and details of any new loans or debt modifications. The scope of PBC requests is usually outlined in an engagement letter, providing clarity on what is needed.