What Does an Audit Envelope Look Like?
Demystify official audit mail. Learn to identify legitimate communications from tax authorities by their distinct physical traits and initial documents.
Receiving official mail from a tax authority, such as the Internal Revenue Service (IRS) or a state’s Department of Revenue, signals the beginning of an audit or examination process. Understanding the appearance of such mail helps taxpayers differentiate legitimate communications from potential scams. These official letters are the primary method tax authorities use to initiate contact regarding an audit.
External Characteristics of Official Audit Mail
Official audit mail typically arrives in a standard white or brown envelope, often bearing distinct features. You may observe an official seal or logo, such as the IRS eagle, displayed on the envelope. These envelopes frequently include the phrase “Official Business” or “Official Business Penalty for Private Use” in the top left corner, underscoring their government origin. The postage is usually metered rather than a standard stamp, and the envelope might feel slightly heavier due to the enclosed documents. While a specific size is not universal, the overall appearance is designed to convey formality and importance, distinguishing it from unsolicited mail.
Identifying the Issuing Authority
The sender of official audit mail is clearly identifiable, stating the “Internal Revenue Service” or a specific state’s Department of Revenue or Taxation. This information is consistently found in the return address section. For federal communications, the return address is usually from a U.S. Department of the Treasury office, though the specific IRS office can vary. Some envelopes may also indicate a particular department or unit, such as “Correspondence Audit” or “Examination Division,” providing further specificity. This identification on the exterior helps confirm authenticity.
Common Initial Documents Within the Envelope
Upon opening an official audit envelope, the primary document is typically a formal letter or notice. This initial communication usually includes your name, address, and a specific reference or notice number unique to your case. Examples of common IRS notices include the CP2000, which addresses discrepancies between reported income and information received from third parties like employers or banks, or a “Notice of Audit and Examination Scheduled.” These documents are printed on official letterhead, including the agency’s logo and contact information. The letter will state the tax year being reviewed and may outline specific items under scrutiny, requesting additional documentation to support tax return claims.