What Does a Certificate of Insurance Look Like?

A Certificate of Insurance (COI) serves as official documentation confirming the existence of an insurance policy. This single-page document provides a concise summary of key insurance details, acting as proof of coverage without replacing the comprehensive insurance policy itself. Understanding the typical appearance and components of a COI helps individuals and businesses verify coverage and manage contractual obligations effectively. This overview will guide you through the standard elements found on such a certificate.

The Standard Form

A Certificate of Insurance typically follows a standardized layout, with the ACORD 25 form being the most commonly used across the insurance industry. This standardization, established by the Association for Cooperative Operations Research and Development (ACORD), promotes efficiency and accuracy in data exchange between various parties. The consistent format simplifies communication and understanding of policy details for insurers, agents, and policyholders alike.

Identifying the Parties

A Certificate of Insurance clearly identifies the involved entities within specific sections. The “Insured” section prominently displays the name and mailing address of the policyholder, which is the individual or business covered by the insurance policy. Information about the “Insurer,” the insurance company providing the coverage, is also listed, often including their name and contact details. Lastly, the “Certificate Holder” section designates the individual or entity requesting the proof of insurance. This section ensures the party requiring evidence of coverage is formally recognized on the document.

Understanding Coverage Information

The core of a Certificate of Insurance details the specific policy information, often presented in a structured table format. Various types of coverage, such as General Liability, Automobile Liability, and Workers’ Compensation, are typically listed with checkboxes or dedicated rows. For each policy type, the certificate indicates the unique policy number, the effective date when coverage began, and the expiration date when it concludes. The monetary limits of coverage, including “per occurrence” and “aggregate limits,” are also clearly presented, outlining the maximum amounts the insurer will pay for covered losses. The certificate may also indicate the presence of deductibles or self-insured retentions applicable to the policies.

Other Critical Details

Beyond core policy information, a Certificate of Insurance includes additional important clauses and authentication elements. A “Description of Operations/Locations/Vehicles” section provides space to briefly outline the specific work, locations, or vehicles covered by the policy. The certificate may also note if other parties are included as “Additional Insureds” or if a “Waiver of Subrogation” is in place, which impacts who can seek recovery after a claim. A “Cancellation” clause specifies the notice period that the insurer must provide to the certificate holder before canceling the policy. Finally, the document is validated by the signature of an authorized representative, such as an insurance agent or broker, ensuring its authenticity.