Should I Mail a 525-TV Voucher With My Payment?

Paying taxes can be confusing, especially when ensuring your payment is processed correctly. The IRS provides various forms and vouchers to help taxpayers submit payments, but knowing when and how to use them can be unclear.

One such form is the 525-TV voucher, issued by the Georgia Department of Revenue. Understanding when to include this voucher with your payment can help avoid delays or misapplied funds.

When the 525-TV Is Generally Used

The 525-TV voucher is for taxpayers submitting Georgia state income tax payments separately from an electronically filed return. If you e-file your return but pay by check or money order, this voucher ensures correct processing.

It is also used for quarterly estimated tax payments. Georgia requires estimated payments from individuals and businesses with at least $500 in expected state tax liability from non-wage income. The 525-TV helps match these payments to the correct taxpayer and tax year, reducing errors.

Taxpayers responding to a notice about an outstanding balance may also be instructed to use the 525-TV. Including the voucher ensures the payment is credited correctly, preventing penalties or interest charges.

Filling Out the Form Properly

Accuracy is crucial when completing the 525-TV voucher. It requires your full name and Social Security number (SSN) or, for businesses, the Federal Employer Identification Number (FEIN). Errors can cause processing delays.

The tax period must be clearly indicated, as payments are applied based on the tax year entered. For estimated tax payments, specifying the correct quarter is necessary. Estimated tax deadlines typically fall in April, June, September, and January of the following year.

The payment amount should be written numerically and in words, similar to a check, to prevent discrepancies. Payments should be made out to the “Georgia Department of Revenue,” and cash should never be sent. Writing your SSN or FEIN on the check or money order helps ensure proper allocation.

Mailing Instructions and Address

Following mailing instructions prevents delays. The envelope should be addressed exactly as specified on the voucher, as different payment types may have separate mailing addresses.

Using tracking or certified mail provides proof of submission and delivery. If mailing close to a deadline, an expedited postal service can help ensure timely delivery and avoid penalties.

How to Track and Confirm Receipt

Taxpayers can verify payment receipt through the Georgia Tax Center (GTC), the state’s online tax portal. Payments typically post within a few business days.

For those using USPS Certified Mail or private couriers like FedEx or UPS, tracking numbers confirm when the payment was delivered. If a payment does not appear in the taxpayer’s account after a reasonable processing period, contacting the Georgia Department of Revenue with tracking confirmation can help resolve issues.