Remote Work Success: Strategies for Working Away from Home
Discover effective strategies for thriving in remote work while traveling, from managing expenses to maintaining work-life balance and networking.
Remote work is now a key component of the professional landscape, offering flexibility and enabling employees to work from diverse locations. This shift includes not just working from home but also maintaining productivity while traveling or living temporarily away from one’s primary residence.
As more professionals embrace this lifestyle, implementing strategies to ensure productivity and maintain a healthy work-life balance is crucial.
Managing Travel Expenses
Effectively managing travel expenses is vital for professionals frequently on the move. The Internal Revenue Code (IRC) Section 162(a)(2) permits the deduction of travel expenses incurred for business purposes, provided they are ordinary, necessary, and directly related to the business. This includes transportation, lodging, and meals. Keeping detailed records is critical for substantiating these deductions.
Employers often provide per diem allowances to simplify reimbursement, using standard rates from the General Services Administration (GSA) as benchmarks. For self-managed expenses, travel rewards programs can help offset costs. Credit cards offering points or miles for travel-related purchases are beneficial, but understanding terms is necessary to maximize value.
Budgeting is another essential aspect. Financial software or apps can track spending in real-time, helping professionals stay within budget and identify areas for cost reduction. Savings can be achieved by booking accommodations early, flying economy, and understanding foreign exchange rates and transaction fees for international travel.
Setting Up a Mobile Office
An efficient mobile office requires technology, organization, and adaptability. Reliable and secure internet is indispensable, with mobile hotspots or portable Wi-Fi devices offering solutions in areas with poor connectivity. Virtual private networks (VPNs) are essential for protecting sensitive data and complying with privacy regulations such as GDPR or CCPA.
Ergonomics play a key role in productivity and health. Portable tools like laptop stands, external keyboards, and mice can reduce physical strain and help replicate an office environment. Designating a specific workspace while traveling fosters a mental separation between work and leisure.
Cloud-based applications are invaluable for mobile offices. Platforms like Intuit QuickBooks Online or Xero allow access to accounting data from any location, enabling real-time financial management and collaboration with team members. Automation features streamline repetitive tasks, saving time and reducing errors.
Balancing Work and Personal Life
Balancing work and personal life when working remotely requires structure and discipline. The fluidity of remote work can blur boundaries, making it essential to establish a routine that separates professional responsibilities from personal time. A daily schedule with regular breaks and a clear end to the workday can prevent burnout and promote well-being. Time management techniques like the Pomodoro Technique or time-blocking enhance focus and efficiency.
Setting expectations with colleagues and clients regarding availability and response times can reduce the pressure to be constantly online. This is especially relevant in accounting and finance roles, where timely decision-making is critical. Tools like Slack or Microsoft Teams streamline communication while respecting personal boundaries.
Automating routine tasks with accounting software reduces manual workloads, freeing up time for strategic thinking and personal pursuits. Professionals can also integrate continuous learning and development into their routines, enriching both their careers and personal lives.
Networking While Away
Maintaining professional relationships while working remotely requires creativity and intention. Virtual conferences and webinars enable professionals to connect with peers and industry leaders, providing insights into emerging trends and regulatory changes. For example, attending a webinar on IFRS updates helps accountants stay informed and compliant.
Social media platforms like LinkedIn offer additional opportunities for networking. Sharing insights, joining industry groups, and engaging with thought leaders can establish a professional presence. Regularly posting updates or articles on topics such as new tax legislation or changes in GAAP can position professionals as knowledgeable resources. Participating in discussions and commenting on posts can foster connections, leading to potential collaborations or job opportunities.