How to Write a Deposit Slip for Cash and Checks
Learn to accurately complete bank deposit slips for cash and checks, ensuring smooth transactions.
A deposit slip serves as a fundamental record for adding funds to a bank account, whether through cash or checks. This document ensures accurate accounting of deposited funds, providing a clear paper trail for both the account holder and the financial institution. Its proper completion is essential for smooth and error-free banking transactions.
Gathering Necessary Details
You will need your bank account number, which is typically found on your checks at the bottom left or on your monthly bank statements. Additionally, gather the current date of the deposit.
It is also necessary to have the total amount of cash you intend to deposit calculated. For checks, note the individual amount of each check separately, as these will need to be listed on the deposit slip. If you plan to receive cash back from the deposit, be prepared to provide a signature on the slip when prompted.
Completing the Deposit Slip
Write the current date in the designated date field, usually located at the top right of the deposit slip. Enter your bank account number into the account number field. This identifier ensures the funds are credited to the correct account.
Record the total cash amount on the “Cash” line. For checks, list each individual check amount on the separate “Checks” lines provided; if you have multiple checks, you might need to use the back of the slip or an additional slip to itemize them. Sum all cash and check amounts to determine the “Subtotal.” If you are receiving cash back, enter that amount on the “Less Cash Received” line and subtract it from the subtotal to arrive at the “Net Deposit” or “Total” amount. Finally, if you are getting cash back, sign on the designated signature line to authorize the withdrawal.
Finalizing Your Deposit
After completing the deposit slip, ensure all checks are properly endorsed. A common and recommended practice is to write “For Deposit Only” followed by your account number on the back of each check, which helps prevent unauthorized cashing. Organize your cash and checks together with the filled-out deposit slip.
Present these items to a bank teller or insert them into an automated teller machine (ATM). Obtain and retain the transaction receipt provided by the bank or ATM. This receipt serves as your proof of deposit and is important for your personal financial records.