How to Write a Check to the DMV
Ensure your DMV payment is accurate and processed correctly. This comprehensive guide walks you through writing a check for government agencies.
When making payments to a government agency like the Department of Motor Vehicles (DMV), accurately writing a check is important for ensuring your payment is processed without delays. A correctly prepared check helps the DMV efficiently apply your payment to the intended service, avoiding potential fines or complications. This guide provides step-by-step instructions for properly filling out and submitting a check to the DMV.
Gathering Necessary Details
Before writing your check, gather necessary information. Identify the exact legal name of the payee, such as “Department of Motor Vehicles,” “DMV,” or a state-specific entity like “DC Treasurer.” This name can usually be found on your renewal notice, bill, or the DMV’s official website. You will also need the exact payment amount.
Locate any account numbers, invoice numbers, or reference details the DMV requires for identification. This might include your driver’s license number, vehicle identification number (VIN), or a specific renewal notice number. Including these details on the check’s memo line helps the DMV correctly credit your payment.
Filling Out Your Check
With all necessary information at hand, begin filling out your check. Start by writing the current date in the designated space on the upper right side of the check. Avoid post-dating the check, as it may not be accepted. Next, on the “Pay to the Order of” line, carefully write the full and exact payee name you gathered, such as “Department of Motor Vehicles.”
In the small box to the right of the payee line, write the payment amount numerically, using figures like “$123.45.” Immediately below that, write out the payment amount in words, ensuring it matches the numeric value exactly. For instance, “$123.45” would be written as “One hundred twenty-three and 45/100 dollars.” This written amount is legally binding and takes precedence if there is a discrepancy with the numeric amount.
On the memo line, typically located on the bottom left, clearly write the reference details you gathered, such as your driver’s license number, VIN, or the purpose of the payment (e.g., “License Renewal” or “Plate Renewal”). This line is important for the DMV to identify and apply your payment correctly. Finally, sign your check on the signature line at the bottom right. A check will not be accepted without a valid signature.
Submitting Your Payment to the DMV
After completing your check, Always include any required application forms, renewal notices, or supporting documents specified by the DMV. For instance, a vehicle registration renewal might require the renewal form itself. Ensure all accompanying documents are fully completed and signed as needed.
Place your check and all documents in an envelope. Address the envelope to the mailing address provided by your state’s DMV, which can often be found on your billing statement or their official website. Do not send cash through the mail. Keep a record of your payment, such as a photocopy of the signed check, along with the check number and date sent, for your records. This documentation can be helpful if any payment issues arise.