How to Write a Check for Passport Fees

Passport applications require careful attention to detail, including the method of payment for associated fees. While various payment options exist, using a check remains a common and accepted approach for submitting passport fees. Understanding the precise requirements for preparing and submitting a check can help ensure a smooth application process.

Required Details for Payment

Gather all necessary information before writing a check for passport fees. The payee for all passport applications processed by mail or at an acceptance facility must be the “U.S. Department of State.” This specific phrasing must be written exactly as indicated.

The total amount due combines several fees. This includes the passport book application fee, any passport card fees, and an execution fee paid to the acceptance facility. Consider fees for expedited service or faster return shipping if chosen. Consult the official Department of State website or their fee calculator tool for current fee schedules and exact totals.

The memo line on a check serves as a reference and should include specific identifying information to link the payment to the applicant. For passport fees, applicants should write their full name and date of birth on the memo line. Additionally, including a brief description like “Passport Application” can further clarify the purpose of the payment.

Completing the Check

With details gathered, begin completing the check. Write the current date on the date line, typically at the top right.

On the “Pay to the Order of” line, write “U.S. Department of State” clearly and legibly without abbreviation. Enter the total amount due in the numeric amount box, usually located to the right of the payee line (e.g., “195.00”).

The written amount line requires the total amount to be spelled out in words, followed by “and 00/100” for cents. For example, “One Hundred Ninety-Five and 00/100”. Ensure numeric and written amounts match. The memo line, typically in the bottom left, should contain your full name, date of birth, and “Passport Application.” Sign the check on the signature line at the bottom right.

Submitting Your Payment

Once completed, include the check with your passport application materials. Attach or place the check with the DS-11 form and supporting documents.

Mail the entire application package, including the check, to the Department of State’s designated address. The mailing address varies by service type (e.g., routine or expedited) and is in the application instructions. Before mailing, photocopy or photograph the completed check for your records.

For mailing passport applications and payments, consider secure mail services. Options like certified mail or tracking services confirm delivery. These methods provide a record for tracking application status.