How to Pay Federal Taxes by Check

While electronic options are common, paying federal taxes by check remains a reliable method. Many taxpayers prefer this approach for its clear record of payment. This article provides step-by-step instructions for preparing and mailing your federal tax payment by check, helping ensure it’s processed correctly and on time.

Completing Your Check and Payment Voucher

After determining your federal tax liability, prepare your check for submission. Make your check or money order payable to the “United States Treasury.” Ensure all written details are clear and readable to prevent processing delays.

On the memo line of your check, include specific identifying information for correct application. This includes your Social Security number (or Employer Identification Number if applicable), the tax year, and the related tax form number, such as “2023 Form 1040.” If filing a joint return, use the Social Security number of the first person listed on the tax return.

A Form 1040-V, Payment Voucher, must accompany your payment to ensure proper credit. This voucher acts as a coversheet, providing the Internal Revenue Service with essential payment information. You can obtain this form from the IRS website.

When completing Form 1040-V, accurately fill in all required fields, including your name, current address, Social Security number(s), and the exact payment amount. The payment amount on the voucher must match the amount on your check. Discrepancies can lead to processing delays or misapplication of your payment.

Mailing Your Tax Payment

Once your check and payment voucher are complete, prepare them for mailing. Place only your check or money order and the completed Form 1040-V in the envelope. Do not include your tax return, as it is generally filed separately.

To find the correct IRS mailing address, consult the official IRS website or the instructions for your specific tax form. The appropriate address varies by geographic location and form type. Using the correct address ensures timely and accurate delivery.

Adhering to tax filing deadlines is important. The “postmark rule” applies to mailed payments: if the postmark date is on or before the tax deadline, your payment is considered timely, even if it reaches the IRS after the due date. Sending your payment several days before the deadline is advisable to account for potential mailing delays.

For your records, consider obtaining proof of mailing. Options include certified mail with a return receipt through the United States Postal Service, which provides evidence of mailing and delivery. Private delivery services approved by the IRS also offer tracking and proof of mailing. You will not receive immediate confirmation of your payment; it will be reflected when your tax account is updated, typically within a few weeks.