How to Get an FEIN: Step-by-Step Application Process
Learn the straightforward process to obtain an FEIN, including application methods and tips for retrieval if lost.
Acquiring a Federal Employer Identification Number (FEIN) is an essential step for businesses, nonprofits, and other entities operating in the U.S. This unique nine-digit number assigned by the IRS serves as a business’s tax ID, facilitating financial transactions such as opening bank accounts, filing taxes, and hiring employees.
Understanding how to navigate the FEIN application process efficiently can save time and prevent administrative hurdles.
Required Information
Before applying for a Federal Employer Identification Number (FEIN), gather all necessary details. The IRS requires the legal name of the business or organization, the trade name if different, and the principal business address. The entity type—sole proprietorship, partnership, corporation, or nonprofit—must also be identified, as it affects the application process and tax obligations.
Information about the responsible party, typically an owner or principal officer, is also required. Their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) is used for identity verification. For foreign entities, a foreign equivalent may be necessary. Additionally, the date the business was started or acquired is important for determining tax year and filing requirements.
Online, Phone, and Mail Application
The FEIN application can be completed online, by mail, or via phone, each with distinct advantages.
Online
Applying online is the most efficient method. The IRS’s EIN Assistant is available to entities with a principal business in the U.S. or U.S. Territories. The system guides applicants through the process and issues the FEIN immediately upon completion. The online application is available Monday through Friday, from 7 a.m. to 10 p.m. Eastern Time.
For those preferring traditional methods or lacking online access, applying by mail is an option. This involves completing Form SS-4, available on the IRS website, and mailing it to the appropriate IRS address based on location. Processing can take up to four weeks, so plan accordingly if the FEIN is needed for time-sensitive activities.
Phone
The phone application is available for international applicants without a U.S. legal residence or principal office. Applicants call the IRS to speak with a representative who guides them through the process. International applicants should have all necessary documentation ready during the call. The FEIN is typically issued during the call if all information is provided accurately.
Confirmation After Submission
After submitting a FEIN application, the IRS processes the information and issues the FEIN. Online applications receive instant confirmation, while mail applications are processed within several weeks, with notification arriving via postal service. A confirmation letter, CP 575, is sent, detailing the assigned FEIN and serving as the official IRS record.
This letter is crucial for various business activities, including opening bank accounts and filing tax returns. Store it securely, as it may be needed in the future. If misplaced, a replacement can be requested by contacting the IRS Business and Specialty Tax Line.
Retrieving or Reapplying If Lost
If you lose your FEIN, first check previous IRS correspondence, such as the confirmation letter or tax returns, which may contain the number. Maintaining organized records can help avoid this issue.
If unsuccessful, contact the IRS Business and Specialty Tax Line for assistance. Verification of your identity and business information will be required to retrieve your FEIN. If retrieval is not possible, reapply by submitting a new application through the same method previously used.
Timeframes for Approval
The time to receive a FEIN depends on the application method. Online applications are nearly instantaneous, with the FEIN issued immediately during designated hours. Mail applications take up to four weeks, so plan ahead for non-urgent needs. For international applicants applying by phone, the FEIN is typically issued during the call if all information is accurate.
Delays can occur if the application contains errors or incomplete details. Discrepancies in the responsible party’s identification or missing signatures on Form SS-4 can cause setbacks. Double-check entries before submission to ensure compliance with IRS requirements. Understanding these timeframes helps businesses coordinate their financial and operational timelines effectively.