How to Get a Duplicate EIN Letter From the IRS
Secure a replacement for your lost or misplaced IRS Employer Identification Number letter. This guide provides a straightforward path to restoring your official EIN notice.
An Employer Identification Number (EIN) functions as a unique federal tax identification number for businesses, similar to a Social Security Number for individuals. Businesses and other entities use an EIN for various tax-related activities, including filing tax returns, opening bank accounts, and hiring employees. The Internal Revenue Service (IRS) issues an official confirmation letter, known as a CP 575 notice, when an EIN is assigned. Businesses often need a duplicate of this confirmation, known as a Letter 147-C, for record-keeping or to provide proof of their EIN to financial institutions or other entities.
Gathering Necessary Information
Before contacting the IRS for a duplicate EIN confirmation, it is important to gather specific details to facilitate the process. You will need the full legal name of the business or entity as registered with the IRS, along with the complete business address associated with that EIN. Additionally, be prepared to state the type of entity for which the EIN was obtained, such as a sole proprietorship, partnership, or corporation. The Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) of the responsible party is required for identity verification. Having the approximate date the EIN was originally assigned can further streamline the process. The IRS representative will use this information to verify your identity.
Requesting the Duplicate Letter
The primary method for obtaining a duplicate EIN confirmation (Letter 147-C) involves contacting the IRS Business & Specialty Tax Line. You can reach this line by calling 800-829-4933. The phone line operates Monday through Friday, from 7:00 a.m. to 7:00 p.m. local time. When you call, you will navigate an automated phone system and listen for prompts related to EINs or business account questions.
Once connected with an IRS representative, clearly state that you are requesting a Letter 147-C, which serves as verification of your Employer Identification Number. The representative will then ask for the identifying information you gathered beforehand to confirm your association with the business and verify your identity. While the original CP 575 notice is only issued once, the Letter 147-C provides the same essential information and is accepted as official proof of your EIN.
Receiving Your Duplicate EIN Letter
After making your request to the IRS, the Letter 147-C will be mailed to the address of record for your business. The typical processing and mailing time for this document is approximately four to six weeks. It is important to ensure that the IRS has your current mailing address on file to avoid delays in receiving your letter. If the letter does not arrive within the expected timeframe, you may need to follow up with the IRS Business & Specialty Tax Line to check on the status of your request. This duplicate letter, the Letter 147-C, is an official IRS notice and provides the necessary confirmation of your EIN for various business and financial needs.