How to Get a Copy of Your SS-4 Form From the IRS

Obtaining a copy of your SS-4 form from the IRS is an important task for business owners. This document confirms your Employer Identification Number (EIN) and is necessary for financial transactions and compliance. Knowing how to secure this form ensures access when needed.

Determining Which IRS Office to Contact

To request a copy of your SS-4 form, call the IRS Business and Specialty Tax Line at 800-829-4933. This department handles EIN-related matters and operates from 7 a.m. to 7 p.m. local time, Monday through Friday. Be prepared with relevant business documentation, as the IRS may verify details or direct you to a local office if needed.

Gathering Proof of Identity and Business Details

You’ll need proof of identity and business details to obtain your SS-4 form. Use a government-issued ID or passport to confirm your identity. Provide documents such as articles of incorporation, operating agreements, or partnership agreements to establish your connection to the business. If acting on the business’s behalf, you may also need Form 2848, Power of Attorney and Declaration of Representative.

Requesting a Copy by Mail or Fax

Once you have the necessary documents, you can request your SS-4 form by mail or fax. For mail, send a formal letter to the IRS with your name, business name, EIN, and contact information. For fax requests, ensure documents are clear and include a cover sheet stating the purpose of your request. Verify the correct fax number for SS-4 form inquiries before sending.

Accessing Online IRS Account Tools

The IRS’s online tools offer a convenient way to obtain your SS-4 form. Create an account on the IRS website, which allows you to manage tax-related activities and access your business’s EIN information. The registration process requires identity verification. Once your account is active, you can view and print your SS-4 form. Check for updates to online features that may simplify future requests.

Confirming EIN and Receipt of Your SS-4 Form

After submitting your request, confirm your EIN and ensure you receive your SS-4 form. The IRS will send it to the address or fax number associated with your business records. If you used the online portal, retrieve the document there. Compare the EIN on the SS-4 form with your other official business documents. If there are discrepancies, contact the IRS Business and Specialty Tax Line and provide supporting documentation to resolve issues. Ensure the business name and address on the form match your current records to avoid complications.