How to Get a Certified Check From Your Bank

A certified check offers a secure method of payment for transactions where a personal check might not provide sufficient assurance. This type of check is often preferred for large purchases or when dealing with parties who require guaranteed funds, such as in real estate transactions or car purchases.

Understanding Certified Checks

A certified check is a personal check that a bank or credit union verifies and guarantees. When a bank certifies a check, it confirms that the funds are available in the account and sets aside or “earmarks” that specific amount, ensuring those funds cannot be spent on anything else. This process means the bank guarantees payment, offering the recipient confidence that the check will not bounce due to insufficient funds. The bank also verifies the account holder’s signature as authentic, adding another layer of security. Unlike a cashier’s check, which is drawn on the bank’s own funds and signed by a bank representative, a certified check is still your personal check, but with the bank’s guarantee.

Preparing to Request a Certified Check

Before visiting your bank to obtain a certified check, it is important to gather all necessary information and documents. Certified checks are typically issued in person at a bank or credit union branch where you hold an account. It is advisable to contact your financial institution beforehand to confirm they offer certified checks, as some banks may primarily offer cashier’s checks.

You will need the exact amount of the check and the full legal name of the payee, which is the individual or entity receiving the funds. The full amount of the check, along with any associated fees, must be available in the account from which the funds will be drawn. Banks typically charge a fee for issuing a certified check, generally ranging from $10 to $20, though this can vary by institution and account type. You should bring a valid government-issued photo identification, such as a driver’s license or passport, as well as your account information, such as a debit card or account number, to facilitate the transaction.

The Process of Obtaining a Certified Check

You will approach a teller or customer service representative and state your request for a certified check. Provide them with your identification and account information. You will present the check you have written, or be instructed to write it in front of the teller, including the precise amount and the payee’s full name. The bank representative will then verify that sufficient funds are available in your account and will typically debit or earmark those funds immediately.

The bank will proceed to certify the check by marking it with a stamp, such as “certified” or “approved,” and often add a signature or unique number. After the check is certified, you will pay any applicable fees. It is advisable to review all the details on the certified check before leaving the bank to ensure accuracy.

Handling Your Certified Check

Keep the check in a secure location until you are ready to deliver it to the payee. For delivery, you can hand the check to the payee in person, or if mailing, consider a secure method with tracking, especially for large sums, to ensure it reaches its destination safely.

Maintaining a clear record of the transaction is advisable; note the check number, date of issuance, amount, and the payee for your personal financial records. The recipient of a certified check can verify its authenticity by contacting the issuing bank directly, using a phone number obtained independently rather than one printed on the check.

In the event a certified check is lost or stolen, it is important to contact the issuing bank immediately. You will typically need to file a “declaration of loss” with the bank, which is a legal statement confirming the check is missing. Due to the guaranteed nature of these funds, there may be a waiting period before a replacement check can be issued, unless an indemnity bond is purchased. An indemnity bond protects the bank should the original lost check resurface and be cashed, and its cost may vary.