How to Fill Out a Money Order Step-by-Step

A money order offers a secure alternative to sending cash or a personal check, providing a guaranteed payment method. These prepaid financial instruments are often used when a personal check is not accepted or when one wishes to avoid sharing bank account details. Accurately completing a money order ensures the funds reach the intended recipient without delay. Understanding each step helps maintain financial security and proper record-keeping.

Information Needed to Fill Out a Money Order

Before filling out a money order, gather all necessary details to ensure accuracy and prevent errors. You must know the precise amount of money you intend to send, as this will be printed on the money order and cannot be changed once purchased. Obtain the full legal name of the individual or entity who will receive the funds, known as the payee. This name must be exact to ensure the money order can be properly cashed or deposited.

Have the payee’s current address available, especially if the form provides a field for it. Be prepared to enter your own full name and current address as the sender. If the payment is for a specific purpose, such as a bill or an invoice, confirm any required account numbers or memo notes the recipient needs to identify your payment. Having these details prepared beforehand streamlines the process and minimizes errors.

Steps to Complete a Money Order

Begin by writing the numerical amount of the money order in the designated dollar box, often preceded by a dollar sign. Then, carefully write out the same amount in words on the line provided, usually labeled “Pay the sum of” or similar phrasing. For example, if sending $150.50, you would write “One hundred fifty and 50/100” dollars. Ensure the written amount precisely matches the numerical value to prevent discrepancies.

Next, locate the line or box marked “Pay To The Order Of” or “Payee” and write the full legal name of the person or organization receiving the payment. If the form includes it, fill in the payee’s address. Find the section designated for the purchaser’s information, often labeled “Purchaser,” “Sender,” or “From,” and clearly print your full name and current address. Finally, some money orders may require your signature in a specific area, usually indicated by a line or “Purchaser’s Signature.” Sign neatly, as this authenticates the money order, though not all money orders require the sender’s signature for validity.

Actions After Filling Out Your Money Order

After completing your money order, take several actions to protect your funds and maintain proper financial records. Immediately detach and securely keep the money order stub or receipt, which contains a unique serial or tracking number. This receipt serves as your proof of purchase and is essential for tracking the money order or initiating a refund inquiry if it is lost or stolen. Most issuers provide online tools where you can check the status of your money order using this tracking number.

Consider making a photocopy of both the front and back of the completed money order for your records before sending it. This additional documentation can be helpful in resolving any potential disputes or issues that may arise. Once filled out, a money order functions similarly to cash because the funds are guaranteed by the issuer, so it should be handled with care and kept in a secure location until it is ready for delivery. If a money order is lost or stolen, replacing it can incur a processing fee, typically ranging from $15 to $20, and the process may take up to 60 days. Keep your receipt until the money order has been successfully cashed by the recipient, which can be confirmed by tracking its status.