How to Fill Out a Cash Deposit Slip
Master the simple process of filling out a cash deposit slip. Ensure your funds are accurately and securely added to your bank account with this clear guide.
A cash deposit slip records the physical cash a person deposits into a bank account. It instructs the bank where to credit funds and protects both the customer and financial institution by providing a clear transaction record.
Gathering What You Need
Before filling out a cash deposit slip, gather all necessary items and information. Deposit slips are typically found in the back of your checkbook, often pre-printed with your account details. If you do not have personalized slips, blank ones are usually available at the bank branch, either at the teller counter or in the lobby.
You will need your bank account number, the current date of the deposit, and your name as it appears on the bank account.
You must have the exact cash denominations counted and organized. This means knowing precisely how many bills of each value (e.g., $100, $50, $20, $10, $5, $1) and the total amount of coins you intend to deposit. Having this precise breakdown ready before you start filling out the slip will help ensure accuracy and streamline the process at the bank.
Completing Each Section of the Slip
Accurately completing the cash deposit slip involves a systematic approach. Begin by locating the date field, typically near the top of the slip, and write the current date of your deposit. Next, find the designated spaces for your account number and the account holder’s name.
The most detailed section for a cash deposit is where you list the currency. You will find rows or sections for different bill denominations and coins. For each denomination, enter the count of bills or coins you have (e.g., “5” for five $20 bills) and then calculate the total value for that denomination (e.g., $100 for five $20 bills). Sum all these individual cash denomination totals to arrive at the “Cash Total” or “Total Cash” amount, which you will write in the designated line.
Most slips also have a section for checks. For a cash-only deposit, leave this section blank or write “0.00” or a dash. Below the cash and check sections, you will usually find a “Subtotal” line; for a cash deposit, this amount will be the same as your “Cash Total.”
A separate line labeled “Less Cash Received” or similar allows you to indicate if you wish to withdraw a portion of your deposit as cash. If you do not want any cash back, write “0.00” on this line. Subtracting any “Less Cash Received” amount from the “Subtotal” yields the “Net Deposit” or “Total Deposit” amount, which is the final figure that will be credited to your account. Finally, if the slip has a signature line, particularly if you are receiving cash back, sign it to authorize the transaction.
Submitting Your Deposit
Once your cash deposit slip is accurately filled out, you are ready to submit your deposit using several common methods. The most traditional way is to present your filled slip and cash directly to a bank teller during business hours. The teller will verify the cash against your slip and provide you with a receipt.
Alternatively, many modern ATMs accept cash deposits. When using an ATM, you will insert your debit card, select the deposit option, and follow the on-screen prompts to feed in your cash and, if required, your completed deposit slip. The ATM will count the cash and confirm the amount before processing, often providing an immediate on-screen confirmation and a printed receipt.
For deposits made outside of banking hours, a night drop box may be available at the bank branch. This secure receptacle allows you to deposit your cash and slip in a sealed envelope, with the understanding that the deposit will be processed on the next business day. Always obtain and carefully review the receipt provided. This receipt serves as your proof of deposit, confirming the date, the amount deposited, and the account number.