How to Correctly Write and Fill Out a Deposit Slip

A deposit slip is a standard banking document used to add funds to a checking or savings account. This form accurately documents cash and check deposits for both the depositor and the financial institution. By clearly outlining the funds being submitted, deposit slips help ensure precise financial record-keeping. They act as a physical record of the transaction, supporting the integrity of account balances and providing a clear trail for all parties involved.

Identifying Key Sections of a Deposit Slip

Understanding the layout of a deposit slip is the first step toward accurate completion. Many slips include pre-printed information such as the account holder’s name and address, which helps link the deposit to the correct individual or entity. A dedicated date field is present to record when the transaction occurs, providing a timestamp for financial activities. The account number field directs funds to the specific account within the bank.

The slip typically features a section for cash, where the total amount of bills and coins being deposited is recorded. Below this, there is a checks section, usually with multiple lines to list individual checks. Some slips may include spaces next to the check lines for bank routing numbers (ABA numbers), identifying the originating financial institution.

A subtotal line combines the total cash and checks. A separate line, often labeled “less cash received,” allows for a portion of the deposit to be returned to the depositor in cash. The final “net deposit” line reflects the amount that will actually be credited to the account after any cash received is deducted. A signature line is also usually present for verification of the transaction.

Completing Your Deposit Slip

Accurately filling out a deposit slip ensures all funds are correctly attributed. Begin by writing the current date in the designated date field, typically found at the top of the slip. Next, carefully transcribe your bank account number into the appropriate section; if your deposit slip is pre-printed, this information may already be present.

When depositing cash, count the total amount of bills and coins and write this sum in the “Cash” section. This amount should be entered with dollars and cents clearly indicated, often using a decimal point.

For checks, each check should be listed individually on its own line in the “Checks” section. Include the check number or the bank’s routing number (ABA number) for each check if the slip provides a space, as this aids in tracking and verification. After listing all checks, calculate their sum and write it in the designated subtotal area, then add this to the cash total for the overall subtotal of your deposit.

If you wish to receive a portion of your deposit back in cash, enter that amount on the “less cash received” line. This amount will be subtracted from your subtotal. Finally, calculate the “Net Deposit” by subtracting any “less cash received” amount from the subtotal. Your signature on the designated line validates the transaction and confirms the accuracy of the information provided.

Finalizing and Submitting Your Deposit

Once complete, review every entry for accuracy. Double-check the account number, the individual amounts listed for cash and checks, and the final net deposit calculation. Ensuring all figures are correct helps prevent delays or errors in processing your transaction.

After verifying the information, detach and retain the customer copy of the deposit slip for your personal records. This copy serves as immediate proof of your transaction, detailing the breakdown of your deposit.

You can then submit your deposit through various common methods. Presenting the completed slip along with your cash and checks to a bank teller is a traditional approach. Alternatively, many ATMs allow for deposits; some modern ATMs can accept cash and checks without a physical slip, guiding you through an on-screen process, while others may still require you to place items in an envelope with the slip. Regardless of the submission method, a receipt or confirmation of your deposit will be provided, which should also be kept for your records.