How Long Does It Take to Get an ITIN? Processing Times Explained

Understanding the timeline for receiving an Individual Taxpayer Identification Number (ITIN) is essential for individuals who need to comply with U.S. tax laws but are not eligible for a Social Security Number. The ITIN ensures taxpayers can meet their obligations without unnecessary delays.

Application Submission Methods

The method chosen for ITIN submission impacts the processing timeline. Each option offers unique advantages, and understanding these can help applicants choose the most suitable method.

By Mail

Submitting an ITIN application by mail is convenient for many. Applicants must ensure the package is complete, including the W-7 form and supporting identification documents. The IRS typically processes mailed applications within six to eight weeks, though this may extend during peak tax season. Using certified mail to track delivery and keeping copies of submitted documents can help avoid delays.

In Person

Applying in person can expedite the process, as applicants can present original documents directly at designated IRS Taxpayer Assistance Centers (TACs). IRS staff verify documents on-site, often leading to faster processing times of about four to six weeks. Applicants should schedule an appointment in advance and bring all necessary documentation, including a completed W-7 form, to streamline the process.

Certifying Acceptance Agents

Certifying Acceptance Agents (CAAs) can simplify ITIN applications by certifying identification documents, eliminating the need to send originals to the IRS. Once certified, the CAA forwards the application to the IRS, with processing times typically ranging from four to six weeks. Applicants should verify the CAA’s credentials through the IRS directory.

Average Processing Durations

Processing times for ITIN applications vary based on the submission method and application completeness. Most applications take four to eight weeks, though delays are common during peak tax season. For example, applications submitted in February may be processed within six weeks, while those submitted in March could take longer.

Accuracy is critical to avoid delays. Errors or omissions can prompt the IRS to request additional information, prolonging the timeline. Applicants should carefully review their submissions for completeness and accuracy, and consulting a tax professional can help reduce errors.

Renewal Timelines

ITINs expire if not used on a federal tax return for three consecutive years. Additionally, ITINs with middle digits 88 expired at the end of 2023, and those with middle digits 90 through 99 (excluding 93) will expire at the end of 2024. Taxpayers with expiring ITINs should renew promptly to avoid complications with tax filings.

Renewing an ITIN requires a completed W-7 form and identification documents. Unlike initial applications, no federal tax return is needed for renewals. Processing times for renewals are similar to new applications, typically four to eight weeks. Using an expired ITIN can delay tax return processing and disqualify applicants from certain benefits like the Child Tax Credit. Staying proactive about renewals is crucial.

Checking Application Status

Applicants can check the status of their ITIN application through the IRS. Calling the IRS’s toll-free ITIN line allows applicants to speak with representatives who provide updates. Having details like the applicant’s full name and submission date ready is important. Though no direct online tracking exists for ITIN applications, the IRS offers online tools for managing tax-related activities.

Incomplete Filings and Document Requests

Incomplete ITIN applications can delay processing. If the IRS identifies missing information or documentation, they issue a notice detailing the deficiencies and requesting additional materials. This notice, sent by mail, specifies the required corrections. To prevent setbacks, applicants should ensure all forms are complete and identification documents meet IRS standards.

Promptly addressing document requests is essential. Applicants should carefully follow the instructions in the IRS notice, providing accurate and complete documentation when resubmitting. This diligence helps avoid further delays.

Potential Rejection Factors

Common reasons for ITIN application rejection include errors on the W-7 form, missing information, or invalid identification documents. Ensuring the form is filled out completely and correctly is vital. Applicants must also provide original or certified copies of valid identification, such as passports or national ID cards.

Expired or improperly authenticated documents are another rejection factor. Applicants should confirm their documents are current and meet IRS authentication requirements. If using a Certifying Acceptance Agent, verifying the agent’s authorization is essential. By addressing these issues beforehand, applicants can increase the likelihood of smooth processing.