How Do I Get a Copy of My 1099-S Form?

Understanding how to obtain a copy of your 1099-S form is essential for accurately reporting real estate transactions on your tax return. This form details the proceeds from such sales and ensures compliance with IRS regulations.

Confirming the Issuer

To get a copy of your 1099-S form, start by identifying the issuer—usually the closing agent, title company, or attorney involved in your real estate transaction. These entities are responsible for preparing and submitting the form to both you and the IRS, as required by the Internal Revenue Code Section 6045(e), which mandates reporting gross proceeds from real estate sales.

Review your closing documents for the contact information of the closing agent or title company. If unavailable, consult your real estate agent or broker, who may have records of the transaction. You can also check correspondence or emails related to the sale for details about the responsible party.

Requesting From the Issuer

Once you identify the issuer, contact them to request a copy of your 1099-S. Send a formal email or letter specifying your need and include details like the property address, closing date, and any relevant transaction reference numbers to help locate your file.

Ask about the issuer’s preferred method for handling requests, as some may prefer electronic communication while others might require a formal letter. Be prepared to verify your identity, which may involve providing personal identification or answering security questions related to the transaction. This step ensures compliance with privacy regulations such as the Gramm-Leach-Bliley Act.

Some issuers may charge a fee for providing a duplicate form, so confirm any associated costs upfront. If the issuer is unresponsive or unable to provide the document, escalate the matter by contacting a supervisor or seeking legal assistance.

Using IRS Tools

If contacting the issuer fails, you can use IRS tools as an alternative. The IRS Transcript service, available on their website, lets taxpayers request a transcript of their tax account, which includes data from forms like the 1099-S. To use this service, create an account on the IRS website and complete identity verification with your personal and financial information.

The transcript provides an overview of the information submitted to the IRS, ensuring all reported income matches your records. Transcripts are typically available for the current tax year and the past three years. While it does not provide an exact duplicate of the 1099-S, the information included is sufficient for tax filing.

For immediate assistance, contact the IRS by phone. Their customer service team can guide you on obtaining transcripts or provide specific details from the 1099-S. Have your Social Security number, filing status, and other identification ready to streamline the process.